The first thing a new event needs to do to become an Eastern League event is to request sanctioning from the Eastern League's Board via the Commissioner. Sanctioning must be approved at least 2 months before the event is scheduled to take place. Details below.
The Eastern League Board approves the addition of any new competition to its calendar. Approval from the Board comes with the understanding that the event organizers will fulfill all of the requirements listed in this section. (See Representation on the Board below for an explanation of who the Board members are.) Board approval must be obtained at least 2 months before the planned dates of the event, and the League's sanctioning fee ($100) must be received by that same deadline.
Although most Eastern League competitions are located along the eastern seaboard of the U.S., the League may sanction sport kite competitions that take place anywhere in the Northeast or Southeast conferences (Regions 1–4) of the AKA (see the map under "Regional Resources" on the AKA's web site for boundaries of the different regions). The map on the Home page of this site shows the geographic scope of this area.
New competitions are generally scheduled so as not to conflict with other League-sanctioned competitions (see the Calendar page for the current schedule).
Each Eastern League competition pays a nonrefundable $100 sanctioning fee to the League. This fee is due at least 2 months before the scheduled dates of the event.
Event organizers may choose which of the League-sanctioned disciplines to run at their competition. A complete list of the disciplines for which the League maintains standings is provided on the Information for Competitors page. Note that some smaller disciplines may be run together as open or combined disciplines at a particular competition. For example, Open Individual Multi-line Precision would cover both Experienced and Masters multi-line precision disciplines. In this particular case, at the competition only one set of awards would be given out for multi-line precision, but in the Eastern League standings, the results would be separated into Experienced and Masters disciplines. For the purpose of maintaining the League standings, the experience level of each competitor in an open discipline must be reported along with the scores for that discipline (see Postcompetition report below). For an explanation of open and combined disciplines, see the section titled "Running Different Classes Together" on the Information for Competitors page.
Representation on the Board
A representative of each competition sanctioned by the League is granted Board member status for a period extending from the date that the event's sanctioning fee is received by the League to one year beyond the event itself. Board members vote on all significant issues facing the League. Board discussions and votes are generally carried out via e-mail. The Board consists of the competition representatives (each competition gets one vote), the commissioner, and two flier representatives. The flier rep positions are elected by the general membership of the League each December.
Each competition must provide to the League its registration information, in a format that can be both posted online and printed out, at least 30 days prior to the competition (as determined by the AKA rules). The League, in turn, will make sure that this information reaches all of its members, no matter whether they have Internet access or not, as well as the broader online kite community (see Benefits of Eastern League Sanctioning below for details).
Each competition must follow the current competition rules used by the AKA, which are available on the AKA's web site:
- International Sport Kite Judges Book
- International Sport Kite Rules Book
- International Sport Kite Compulsories Book
- AKA Appendix to the International Sport Kite Rule Books
Within one week of the competition, the following information must be reported to the Eastern League Commissioner:
- The placing and score of each competitor in each discipline. (Note that DQ’ed competitors must be included in this report.)
- The composition of each pair and team competing at the event.
- The experience level of each competitor in all open disciplines.
- The judging and field directing assignments for all sport kite disciplines. (Note that the head judge should be indicated in each case.)
Early notification about serious problems that may lead to cancellation of a competition is expected. Competitors in the Eastern League depend on the schedule of competitions published by the League. They arrange work schedules, purchase plane tickets, and make hotel and car rental reservations—often months in advance of a competition—on the basis of the League’s calendar. Therefore, if a competition needs to be canceled, for whatever reason, it is crucial that the Eastern League Commissioner be notified at the earliest possible date so that potential attendees can be properly informed and monetary losses can be avoided.